Terms of Service

Acceptance of Terms

By accessing or using Brevara (“the Service”), you agree to be bound by these Terms of Service. If you do not agree, do not use the Service.

Description of Service

Brevara is an AI-powered documentation tool that converts therapy session shorthand into professional, billing-ready therapy notes. The Service generates documentation including appropriate CPT billing codes and 8-minute rule unit calculations for occupational therapy and physical therapy professionals.

Generated notes are not stored on Brevara’s servers. Note content exists only in your browser session and is cleared when you start a new note or close the application.

Service Availability and Changes

Features may change, be added, or be removed without notice. The Service may experience downtime or interruptions. We make no guarantees of availability or uptime.

No PHI — Critical Requirement

PHI includes, but is not limited to, any of the following when they relate to a patient’s health condition, treatment, or care:

• Patient names (first, last, or full name)
• Patient initials
• Dates of birth (DOB)
• Dates of service, visit dates, admission dates, or discharge dates
• Social security numbers
• Medical record numbers (MRN) or patient ID numbers
• Room or bed numbers
• Home or facility addresses
• Phone numbers
• Any other information that could identify an individual patient

Brevara is designed for clinical shorthand that contains no patient-identifying information. Clinical abbreviations such as BUE, ADL, SBA, ROM, and all standard therapy shorthand are appropriate and expected. What is prohibited is patient-identifying information — use case numbers, episode numbers, or general clinical descriptors in place of patient names, patient initials, or any other identifier that could identify a specific individual.

Users who enter PHI do so in violation of these Terms and accept sole responsibility for any resulting regulatory, legal, or compliance obligations and liabilities. You agree to indemnify and hold harmless Brevara LLC, its owner, and its representatives from any claims, losses, damages, or expenses — including reasonable legal fees — arising from your entry of PHI into the Service.

No Business Associate Agreement

Brevara LLC is not a HIPAA Business Associate and does not offer, execute, or enter into Business Associate Agreements (BAAs) with users. Use of Brevara does not constitute a covered service arrangement under HIPAA. Using Brevara does not satisfy any HIPAA BAA obligation you may have with your employer, facility, or payer. If your employer or facility requires a BAA from all documentation vendors, do not use Brevara until that requirement is separately resolved.

As a good-faith measure, Brevara’s AI system is configured to detect common PHI identifiers, remove them from generated notes, and include a reminder at the top of the note text. This reminder is produced by the AI as part of the note itself, not by a separate system alert. This detection is not guaranteed, does not constitute HIPAA compliance, and does not relieve users of their obligation not to enter PHI.

User Responsibilities

You are responsible for maintaining the confidentiality of your account credentials. You agree to use the Service only for its intended purpose of generating clinical documentation from shorthand that contains no patient-identifying information. You are responsible for reviewing and verifying all AI-generated content before using it in any clinical or billing context. You agree not to enter any PHI or personally identifiable patient information. You represent that you have read and understood the PHI restrictions above. Where Brevara presents these restrictions for acknowledgment, your acknowledgment is recorded together with the date and the version of these Terms then in effect.

AI-Generated Content

Brevara generates documentation using artificial intelligence. All generated notes are suggestions only. You, as a licensed healthcare professional, are solely responsible for reviewing, editing, and approving all documentation before use. Brevara does not provide medical advice, clinical recommendations, or billing guarantees. The accuracy of CPT codes and unit calculations should always be verified by the treating therapist.

Subscription and Billing

Brevara is offered as a monthly subscription. Subscription fees are billed through Stripe. You may cancel your subscription at any time. Cancellation takes effect at the end of the current billing period. We do not offer refunds for partial billing periods.

Founding Member rate. Users who joined Brevara during its early access period may be eligible for a reduced monthly rate. Eligibility is determined by the email address associated with your account and is communicated to you directly.

Forfeiture of the reduced rate. If your subscription ends for any reason — whether you cancel it, or we suspend or terminate it under the Termination section below — eligibility for the reduced rate ends permanently. If you subscribe again at a later date, it will be at the then-current standard rate. This applies regardless of how long the subscription was active or the reason it ended.

Intellectual Property

The Brevara platform, including its design, code, branding, and AI prompt systems, is the property of Brevara. Documentation generated through the Service for your clinical use belongs to you. Feedback you provide may be used to improve the Service.

Limitation of Liability

Brevara is provided “as is.” We are not liable for any errors in AI-generated documentation, any clinical or billing decisions made based on generated content, any data loss or service interruptions, any regulatory or compliance consequences arising from user entry of PHI, or any damages arising from the use or inability to use the Service. In no event shall our total liability exceed the amount you paid to use the Service in the three months prior to the claim.

Termination

We may terminate or suspend your access to the Service at any time, with or without cause. You may stop using the Service at any time by cancelling your subscription. Upon termination, your right to use the Service ceases immediately.

Changes to Terms

We reserve the right to modify these terms at any time. Significant changes will be communicated to active users via email. Continued use of the Service after changes constitutes acceptance of the updated terms.

Governing Law

These terms are governed by the laws of the State of Indiana, United States.

Do Not Track

Some browsers offer a “Do Not Track” setting that signals a preference not to be tracked across websites. There is no industry-standard interpretation of this signal. Brevara does not respond to Do Not Track signals. Brevara does not track users across third-party websites for advertising purposes.

Contact

For questions about these terms, contact us at support@brevara.ai.